Procure to Pay Solutions
B2BE’s Procure to Pay (P2P) range of solutions offer buyers the way to easily manage suppliers ensuring supply side processes are optimised, intuitive, automated, easy to use and most importantly cost effective.
The solutions ensure that procurement and finance have full control over the process with a range of tools which ensure greater levels of accuracy based on AI technologies, visibility through the P2P Portal and ensure each step is auditable and managed.
Many of the issues associated with a robust Procure to Pay solution is ensuring all the moving parts have high levels of visibility to all users. P2P solutions that can’t or don’t offer this means process change and uptake becomes harder.
Control and ownership
The ownership of the P2P solutions needs to be managed by the functions who own the process currently. Procurement and those that buy need to own and manage requisitions as accounts payable need to manage invoices and payments. They of course need to work harmoniously.
Buying process controls
The buying process or requisitions will usually define how the P2P solution and processes work. Poor requisitions will flow down and other functions will become embroiled in managing suppliers, payments and other issues poor buying or content management issues create.
Late payment fees
Settlement discount management
Most suppliers will offer early settlement discounts. Your Procure to Pay and Accounts Payable solution needs to be able to work so you can, if your organisation wants, take advantage of settlement discounts more easily.
B2BE has a range of requisition solutions that can operate independently or as a part of a full Procure to Pay solution. Similarly, the requisition solutions can work in conjunction with your existing ERP or business systems.
B2BE’s Accounts Payable solutions are highly configurable and flexible to handle any requirements your accounts payable or P2P processes need to support. Whether you want to run three-way matching or two-way matching, a debit or credit process. You can also run two-way matching in a short pay mode.
100% electronic document management
Of course to fully automate your P2P solution, B2BE’s Document Management solutions mean, from your organisation’s perspective, you can send and receive all your documents electronically, even if your suppliers aren’t fully able to handle EDI.
Automated error detection
Within each part of the B2BE Procure to Pay solution, validation rules and triggers can be set so documents that will create errors can be identified and rectified quickly so the problem doesn’t create issues further down the process.
When all requisitions have been approved, based on spend limits and data content, it means the requisition will arrive at the supplier correctly which gives you as the buyer better opportunity to have the goods delivered on-time, in-full and most importantly, correctly.
Improved processing speeds
Automation of your Procure to Pay processes will not only give you better control, visibility and audit trails, it will also mean the whole end-to-end process is faster and more accurate. This means that you as a buyer can be more responsive to your customer’s demands.
Higher match rates
B2BE’s suite of accounts payable O2C solutions not only offer a broad approach to how your organisation can manage accounts payable processes, the solutions are designed to ensure you increase your automated line match rates to reduce accounts payable effort.
Better cash management
Improved supplier relations
By improving your processes and collaboratively working with your suppliers, your Procure to Pay environment will mean you become a more trusted customer to the supplier. If you’re more trusted this will help with your relationship, contracts and in times of difficulty, should they occur.