When automating your supply chain with Purchase to Pay (P2P), Order to Cash (O2C) or a Document Management solution visibility is key to it’s success. With automation comes process change and the advantage of that means you can provide to your trading partners and organisation greater levels of visibility to collaboratively work together.
When an organisation’s functions are able to view automated processes more easily they will take ownership of the process more effectively and it also helps reduce support levels within your supply chain.
B2BE’s suite of visibility tools are available through the Web Portal solution, a cloud environment which not only provides access to many of B2BE’s supply chain solutions but enables all parties to the process to engage and view processes more easily. Either on the supply or sell side of your supply chain, it’s that flexible.
Sharing of information
Information when not shared between trading partners makes for greater levels of difficulty when making key decisions or in fact changing processes.
Information is the key to allow collaborative decision-making where decisions aren’t then made in a vacuum.
In today’s age of ever-faster moving supply chains information is king.
Having access to information easily and quickly becomes a key success factor and ensures users at all levels are able to keep on top of what is happening in their business and others, for example suppliers.
Ownership of processes
Solutions ease of use
New solutions need to be easy to use, intuitive and add enhanced functionality to warrant the investment. Once the investment is made realising ease of use is very important to an organisation’s users and their trading partners to ensure viability in the long term.
Additional value add
Of course, any automation needs to add value, not just ROI. Many solutions provide ROI but aren’t always easy to quantify if they add value. Buy-in by the organisation’s users for new processes is critical to ensure stepped change is a success and delivers. Visibility and ownership becomes key in adding value.
Secure access and data controls
When you need to control who can access which applications and what data they see the Web Portal can easily be configured to manage access, two factor authentication, SSO managing which applications the user can access and which documents and data they can see. So you could add a supplier who only has access to their documents or an accounts payable function who can access all documents and the Accounts Payable solutions.
Supplier and customer environment
B2BE has Visibility solutions for both sides of your supply chain. Whether you want to create greater visibility for suppliers or customers or use specific applications to manage each side of your supply chain, the same Web Portal can be deployed for the two with distinctly unique access levels and tools.
The Web Portal is hosted in the cloud meaning there’s no hardware or network requirements, other than access to the internet. Therefore, the Web Portal is accessible from anywhere and by anyone in your organisation, or by third parties whom you wish to give access, and there is an advantage to collaborate with.
Single tenant, multiple organisations
The cloud hosted environment is fully partitioned meaning your Web Portal instance only holds your data and is not shared by other customers of B2BE. However, if you have different organisation or business units or operate across multiple countries you can easily setup multiple organisations in the environment that can be kept separate or shared by each.
The Web Portal, whether it’s customer or supplier focused, or both, can be branded to reflect your organisation’s online look and feel so users feel the solution is part of your organisation. Similarly the access can also be linked to your website, intranet or simply operate as a stand-alone solution.
Bring your supply chain together
All the solutions, tools and documents are accessible in one place meaning your organisation, your trading partners and third parties spend less time chasing one another around to share information and gain visibility. Therefore, ensuring you can better manage your supply chain, find documents, share information and in general get greater insight into one another’s organisational processes.
Easy to use and intuitive
Once the Web Portal has been configured, either for your supply or customer side supply chains, the interfaces are easy to use and highly intuitive. Whether it’s a P2P or O2C solution, or any number of B2BE’s Document Management solutions and workflows.
Within the supply chain working with trading partners, suppliers or customers, in a community driven way means you will get more from the relationships. Which means you will improve efficiencies and minimise costs. The Web Portal solution is key in helping to share and create this community.
Typically your internal systems cannot be accessed externally whereas the Web Portal is external already so the documents you send or the applications you use to manage Document Distribution solutions, P2P and O2C means it’s easier to give access to third parties which also means they can respond faster and more efficiently.
Rexel use a number B2BE’s Procure to Pay and Order to Cash solutions including the Web Portal which means greater visibility at their and their trading partner’s fingertips.