Document Digitization with B2BE
Easily digitise paper documents, such as invoices from suppliers. Streamline an entire process to be electronic.
B2BE’s document digitisation product can convert manual documents (received in hard copy, fax or e-mailed) into EDI files for automatic uploading into your business system.
The digitisation process allows for many records to be validated and enriched and can also incorporate data from other documents such as purchase orders.
Documents can be collected from designated locations prior to scanning or forwarded to a defined mailbox or location for pick-up.
The documents are prepared for scanning, removed from envelopes, removal of staples, and collated by document type.
Once scanned and loaded into the digitisation environment, data is captured based on the requirements associated with the document and validated against a set of business or process rules.
Validation failures allow a document to be manually managed for re-processing, or shared back to the initiator for rectification and re-sending.
Full Audit Trails
All documents have a full audit trail from document receipt, through processing, and finally transmission as an electronic file into your business environment. The audit trails are available online and are linked to the documents.
Online Document Access
All documents managed through the digitisation process are indexed so they are made available online for retrieval and viewing in an easy to manage PDF format.
User Roles & Permissions
All documents are indexed based on the retrieval requirements. and access is based on a user’s permissions and access levels so sensitive documents are not shared with the wrong staff or trading partners.
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Configurable plug and play solutions to automate your supply chain and business processes.
20+ Years of
A great team with a broad range of industry based experience your organisation can leverage from.
Competitive pricing so your organisation can achieve lower costs and better return on investment.
Amazing support during implementation, delivery, and for your on-going needs.
Trusted by over 5,500 customers
“The Warehouse Ltd. has improved Order accuracy through the elimination of keying errors. The Web Portal has reduced costs creating and processing Invoices, both for TWL and for our suppliers.The Warehouse Ltd.New Zealand
”If our clients can produce a file in any format and get it to B2BE they’ll build the translation maps and transfer it to our format. That works in reverse with our invoicing. Some ERP system autofax so we get them to produce a file which is sent by email to B2BE who convert it for us3MAustralia & New Zealand
“The uptake from suppliers has been extremely positive with less than one percent not wanting to progress this. Under the old model 99 percent of all orders were confirmed by faxing. Long-term, the portal will remove this tedious step which increases the work efficiency of the purchasing team.”BallantynesNew Zealand
“ B2BE really offered a service that was a world leader. It helped to drive down the costs per transaction, from several dollars down to 40 cents or less, and on top of that, adding value in terms of allowing organisations to easily connect with usNZ Customs ServiceNew Zealand
“At one time we faxed thousands of Purchase Orders a day, and just cutting back on all that paper has been an immediate benefit. Somebody had to pick up all those faxes, and they got lost or the data wasn’t entered correctly.Smiths CityNew Zealand
“The fact that we can give the problem as whole to B2BE and then leave them to sort it out for themselves has been very helpful to us. A single PO might be going between several servers in Australia and New Zealand, but I don’t want to know about that. I just want to know that the order has been fulfilled and B2BE takes care of that.”WhitcoullsNew Zealand