Email Document Distribution with B2BE
Empower your organisation with automated distribution of business documents.
Product Overview
Email Gateway
B2BE’s email gateway allows your organisation to send automated data to B2BE for formatting and on-sending via email. Your organisation can be fully automated, so all business documents are emailed.
Trading Partners Flexibility
B2BE’s email gateway is a flexible way to send documents to trading partners, who are unable or don’t want to receive electronic (EDI) documents or to fully automate your document distribution processes.
Accurate Contact Handling
B2BE can take the email address from the data or the email addresses can be housed in the B2BE environment and cross-referenced when the documents are sent.
Key Features
Automate Document Transmission
With B2BE’s email gateway you send electronic data automatically from your system to B2BE and B2BE will manage the overlays and formatting of the documents, automate the transmission via email, and give you access to the documents online.
Any Document Type
B2BE can handle the transmission of any document type via email. They can handle which documents types go via the email gateway and is only limited to what will give your organisation the most efficiency.
Intelligent Document Routing
The document routing application allows you to define by vendor or client how they receive the document, in what format and who is copied, or blind copied throughout the process. Manage complexities outside your system easily.
Online Document Availability
All documents sent using the B2BE email gateway are indexed so they are available online for retrieval in a PDF format, via the B2BE Customer Centre, or through your own branded web portal environment.
Unique Sender Addressing
Error messages from unsuccessful emails can automatically be sent back to your nominated email account. B2BE does this by sending emails from your nominated email address, ensuring the address is subsequently whitelisted.
Sender Specified Email Formatting
A flexible approach to emailing where all related documents can be batched into a one single email or sent as individual emails. They can be sent as PDF attachments or embedded. The way they are sent can be based on the document type or the recipient. The solution is completely flexible.
Key Benefits
100% Document Distribution
Enables 100% automated document distribution for a document set or type for non-electronic documents.
Automate Processes
Eliminates costly and repetitive document handling processes and put resources into more pro-active activities.
High Volume Documents
Ideal for any document type but particularly suited to high volume documents such as client invoices, statements, supplier purchase orders and remittance advices.
Plug and Play Connectivity
The archiving solution is designed to plug and play with all B2BE’s products and solutions so you can store documents for any length of time, given business requirements or tax purposes.
Download Product Data Sheets
Email Gateway
Email Gateway
Learn More About Email First Steps
Trusted Worldwide
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Countries Served
Integrated
Solutions
Configurable plug and play solutions to automate you’re supply chain and business processes.
20+ Years of
Experience
A great team with a broad range of industry based experience your organisation can leverage from.
Competitive
Pricing
Competitive pricing so your organisation can achieve lower costs and better return on investment.
Fantastic
Support
Amazing support during implementation, delivery, and for your on-going needs.
Trusted by over 5,500 customers
Client Testimonials
“The Warehouse Ltd. has improved
Order accuracy through the
elimination of keying errors. The
Web Portal has reduced costs
creating and processing Invoices,
both for TWL and for our
suppliers.
The Warehouse Ltd.New Zealand 
”If our clients can produce a file
in any format and get it to B2BE
they’ll build the translation maps
and transfer it to our format. That
works in reverse with our
invoicing. Some ERP system
autofax so we get them to
produce a file which is sent by
email to B2BE who convert it for
us
3MAustralia & New Zealand 
“The uptake from suppliers has
been extremely positive with
less than one percent not
wanting to progress this. Under
the old model 99 percent of all
orders were confirmed by faxing.
Long-term, the portal will
remove this tedious step which
increases the work efficiency of
the purchasing team.”
BallantynesNew Zealand 
“ B2BE really offered a service that was a world
leader. It helped to drive down the costs per
transaction, from several dollars down to 40 cents
or less, and on top of that, adding value in terms of
allowing organisations to easily connect with us
NZ Customs ServiceNew Zealand 
“At one time we faxed thousands of Purchase
Orders a day, and just cutting back on all that paper has been an immediate benefit. Somebody had to pick up all those faxes, and they got lost or the data wasn’t entered correctly.
Smiths CityNew Zealand 
“The fact that we can give the problem as whole to
B2BE and then leave them to sort it out for
themselves has been very helpful to us. A single
PO might be going between several servers in
Australia and New Zealand, but I don’t want to
know about that. I just want to know that the order
has been fulfilled and B2BE takes care of that.”
WhitcoullsNew Zealand 
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