Are your invoicing methods causing late payments?
For many finance teams, late invoices aren’t just an inconvenience—they directly impact cash flow, delay reporting, and create unnecessary pressure at month-end. But while it’s easy to blame customers for paying late, the truth is: internal processes are often the hidden culprit.
Let’s take a closer look at the real causes—and how automation can help.
What Causes Late Invoice Payments?
Late payments usually stem from more than just reluctant customers. Common issues include:
- Slow internal approval processes: If invoices sit waiting for sign-off or validation, they’re delayed before they even reach the customer.
- Manual data entry and human error: Typos in invoice numbers, incorrect totals, or wrong recipient emails can all lead to rejected or ignored invoices.
- Outdated delivery methods: Sending invoices by post or via non-standard formats (e.g. Word or unstructured PDFs) slows everything down—and increases the chance of them being lost or sent to the wrong contact.
In short, if your process is manual, slow or inconsistent, you might be the reason why invoices are getting paid late.
How B2BE Can Help Fix Late Invoice Issues
To avoid late invoices, you need to ensure they’re sent on time. Additionally, make sure they’re in the right format and sent to the correct recipient—every single time.
That’s where B2BE’s Managed Customer Invoice Distribution (MCID) solution makes a difference. MCID automates the entire invoice delivery process, giving you:
- Real-time tracking and status updates: Know exactly when an invoice was sent, opened, and followed up—no more guessing.
- Multiple delivery options: Whether your customer prefers EDI, email with PDF, or portal access, MCID handles it—automatically matching the method to the recipient.
- Consistent formatting and validation: Invoices are generated from your system and validated before sending, reducing rejections due to missing or incorrect details.
With MCID, your invoices are delivered the right way the first time. That means fewer delays, fewer excuses, and faster payments.
Is Your Process Creating Late Invoices?
If your business is still relying on manual steps or outdated methods, it’s time to take a closer look. Are you unintentionally creating late invoices?
Late invoice payments don’t just hurt your cash flow—they also slow down your business. With e-Invoicing and Managed Invoice Distribution from B2BE, you can take control and ensure your invoices work for you, not against you.
Talk to us today about reducing late invoice payments with B2BE.
About B2BE
B2BE delivers electronic supply chain solutions globally, helping organisations to better manage their supply chain processes, providing greater levels of visibility, auditability and control. We’re driven by a passion for what we do, inspired by innovation, and underpinned by a wealth of knowledge. With over 20+ years of experience, the B2BE teams operate worldwide.
For more information, visit www.b2be.com.