Having a document workflow is crucial in a business to ensure everything runs smoothly. Imagine your business as a giant puzzle, with documents being the pieces that hold everything together. Now, picture document workflows as the hands that organise these pieces into a perfect picture. These important step-by-step instructions tell everyone in a team what to do with documents, from creating them to sharing them with others. They help make sure nothing gets lost or forgotten, and that everyone knows their part in the process.
Poll results
In our most recent LinkedIn poll, we asked about the main benefits of using a document workflow.
What are the main benefits of using a document workflow?
The main benefits found were:
- Improved team cohesion
- Streamlined processes
- Reduced inefficiencies
- Increased productivity
Improved team cohesion
43% of respondents identified improved team cohesion as a significant benefit of implementing document workflows. Picture a machine with each component functioning in sync with the others – this is the essence of team cohesion from having a document workflow. This underscores the pivotal role of structured document management in fostering seamless collaboration and communication among team members. By facilitating the exchange of feedback and ensuring alignment on objectives, document workflows contribute to a unified and motivated workforce, amplifying productivity and driving success.
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Streamlined processes
A significant 29% of participants highlighted the value of streamlined processes inherent in document workflows. These workflows provide a systematic framework for document management, encompassing tasks such as approval requests, version control, and archival procedures. By centralising document access and facilitating real-time collaboration, it also helps minimise ambiguity and ensures clarity. This speeds up the decision-making processes and ensures compliance with regulatory requirements.
Reduced inefficiencies
14% of participants recognised the substantial reduction in inefficiencies that lies with document workflows. This reduction stems from the automation of repetitive tasks, the standardisation of processes, and the elimination of bottlenecks inherent in manual document management. By streamlining workflows and utilising resource capabilities, businesses can reduce delays and errors, ultimately enhancing operational efficiency and maximising output.
Increased productivity
14% of respondents voted for heightened productivity facilitated by document workflows. Through the elimination of redundant steps and the implementation of structured protocols, workflows empower teams to focus on value-adding activities, amplifying productivity levels. By providing clarity on roles, responsibilities, and deadlines, document workflows enable teams to channel their efforts towards strategic efforts, driving progress and achievement.
It is without a doubt that document workflows drive efficiency, collaboration, and success. By embracing document workflows, businesses can fortify their operational resilience, foster a culture of collaboration, and propel towards sustainable growth and success.
Learn more about B2BE’s Document Workflow solutions.
More information
B2BE’s experience in the supply chain sector allows our customers to build, expand and adapt successfully, enabling greater effectiveness. To engage with B2BE and offer feedback on what matters most to you and your business, make sure to follow us on LinkedIn and across social media. You can also vote in our latest LinkedIn poll. If you’d like to discuss your supply chain strategy, get in touch with us.