Administration Assistant

The Administration Assistant is responsible for managing and optimizing administrative processes to support the company’s global operations.

Responsibilities

• Perform general administrative tasks, including data entry, record updates, filing, and preparing quotations.
• Compile and document Standard Operating Procedures (SOPs) and administrative policies.
• Support the centralization and implementation of global administrative processes.
• Prepare, maintain, and file company documents and reports.
• Manage administrative processes in alignment with the B2BE global framework.
• Assist the immediate superior in coordinating global company secretary tasks.
• Support the management of global office leases, assist with global office renovations, and relocations.
• Identify and resolve administrative issues to ensure smooth office operations.
• Assist in the formation of new entities and global restructuring exercises.
• Coordinate travel arrangements, including airline and hotel reservations, ensuring employee welfare for overseas/outstation staff.
• Provide operational and documentation support.
• Manage phone calls, route inquiries, and take messages.
• Handle incoming and outgoing mail.
• Organize team meetings and company events as needed.
• Monitor and manage expenses within budget constraints.
• Coordinate daily administrative operations with internal staff and external agencies.
• Work independently while providing regular progress updates on assigned tasks and projects.
• Complete administrative tasks with accuracy and efficiency.
• Undertake additional projects or assignments as required by management.

Requirements

• Candidate must possess at least a Diploma in Business Studies, Administration, or a related field.
• Proficiency in English, Mandarin, and Malay, i.e., Seeking multilingual speaker to engage global stakeholders
• At least 2-4 years of relevant administrative experience. (Fresh graduates are encourage to apply)
• Proficiency in Microsoft Office (Word, PowerPoint, Excel, Outlook)
• Strong communication and collaboration abilities
• Strong organizational and multitasking skills
• Possess a valid driving license.