Sales Order Processing with B2BE
Quickly process sales orders, identify issues, and be more responsive to your clients.
Solution Overview
Online Portal
A hosted solution, meaning no software is required, allows you to take sales orders sent to your organisation via email or facsimile.
Extract Sales Order Data
Identify sales order data to create electronic files ideally complimenting B2BE’s EDI products.
Product Data Comparison
Sales orders are automatically compared to your product catalogue data. Sales orders that have incorrect information such as part numbers, units of measure or pricing and can be flagged for correction.
Error Control
Customer service staff will then only need to work on the sales orders that contain errors so the errors can be fixed and the sales order processed quickly.
Sales orders are then automatically loaded into your system for picking, packing and shipping.
Key Features
Automated Sales Order Recognition
Sales orders are sent to the system as images and the data is captured to create an electronic file, no different to an EDI based file. e software learns as part of the data capture process so the level of automation progressively improves to ensure the data files can be created automatically.
Automated Error and Issue Identification
Your product and price catalogue can be loaded into the B2BE environment automatically and as sales orders are passed through the system, they can be validated based on a number of configurable rules to ensure the client’s purchase order data is accurate.
Information Validation
Validation can be conducted at several levels including shipping information, product information and pricing. If the data is inaccurate the customer services team will be notified.
Automated Sales Order Creation
Our system creates EDI based files once they have been through the process without any errors so the sales orders can be uploaded and managed in the same way as EDI sales orders.
Increased Visibility and Reporting
The automated orders product is a fully hosted product and is accessible through the B2BE web portal’s online interfaces. It provides up to date information to customer service teams, and other relevant functions, many dashboard analytic tools to measure throughput, accuracy and other key metrics in real-time.
Key Benefits
Automated Processes
Improved sales order turnaround time frames in-line with EDI order processing times and moves customer service personnel from sales order processors to customer service providers.
Balanced Processing Times
Helps remove sales order processing times at peak times of the day so sales orders can be better managed over a day, removing the peaks and troughs.
Issue identification
Improve and identify on-going client issues with purchase orders so they can be rectified at the source while gaining a better understanding of analytics associated with the processing of sales orders through online tools.
OTIF
Ensure delivery times can be met so OTIF metrics that the clients use can favour you as a supplier. Process sales orders quickly, efficiently, and most importantly accurately so when the goods are shipped, they’re shipped on time and in full.
Download Solution Data Sheets
Sales Order Automation
Trusted Worldwide
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Integrated
Solutions
Configurable plug and play solutions to automate your supply chain and business processes.
20+ Years of
Experience
A great team with a broad range of industry based experience your organisation can leverage from.
Competitive
Pricing
Competitive pricing so your organisation can achieve lower costs and better return on investment.
Fantastic
Support
Amazing support during implementation, delivery, and for your on-going needs.
Trusted by over 5,500 customers
Client Testimonials
“The Warehouse Ltd. has improved
Order accuracy through the
elimination of keying errors. The
Web Portal has reduced costs
creating and processing Invoices,
both for TWL and for our
suppliers.
The Warehouse Ltd.New Zealand 
”If our clients can produce a file
in any format and get it to B2BE
they’ll build the translation maps
and transfer it to our format. That
works in reverse with our
invoicing. Some ERP system
autofax so we get them to
produce a file which is sent by
email to B2BE who convert it for
us
3MAustralia & New Zealand 
“The uptake from suppliers has
been extremely positive with
less than one percent not
wanting to progress this. Under
the old model 99 percent of all
orders were confirmed by faxing.
Long-term, the portal will
remove this tedious step which
increases the work efficiency of
the purchasing team.”
BallantynesNew Zealand 
“ B2BE really offered a service that was a world
leader. It helped to drive down the costs per
transaction, from several dollars down to 40 cents
or less, and on top of that, adding value in terms of
allowing organisations to easily connect with us
NZ Customs ServiceNew Zealand 
“At one time we faxed thousands of Purchase
Orders a day, and just cutting back on all that paper has been an immediate benefit. Somebody had to pick up all those faxes, and they got lost or the data wasn’t entered correctly.
Smiths CityNew Zealand 
“The fact that we can give the problem as whole to
B2BE and then leave them to sort it out for
themselves has been very helpful to us. A single
PO might be going between several servers in
Australia and New Zealand, but I don’t want to
know about that. I just want to know that the order
has been fulfilled and B2BE takes care of that.”
WhitcoullsNew Zealand 
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