• Empower your organisation with the automated distribution of business documents via email

    B2BE’s email gateway allows your organisation to send automated data to B2BE for formatting and on-sending via email. Your organisation can be fully automated so all business documents are emailed. Combine email with other B2BE products for a more powerful document management solution.

    Email gateway

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Product Overview

Whether you want to use the B2BE email gateway as a standalone email solution or combine it with other B2BE products the B2BE’s email gateway is a flexible way to send documents to trading partners, who are unable or don’t want to receive electronic (EDI) documents or to fully automate your document distribution processes.

B2BE will take your documents in a defined electronic format, which may emulate your EDI data file, if your organisation uses B2BE’s EDI products, format the data with the relevant document overlay and sends it to the nominated email address.

B2BE can take the email address from the data or the email addresses can be housed in the B2BE environment and cross referenced when the document is sent.

Key Features

Automate document transmission
With B2BE’s email gateway you send electronic data automatically from your system to B2BE and B2BE will manage the overlays and formatting of the documents, automate the transmission via email and give you access to the documents online.

Any document type
B2BE can handle the transmission of any document type via email. Which documents types go via the email gateway is only limited to what will give your organisation the most efficiency gains.

Intelligent document routing
If you would like to manage, or have greater control over how documents are emailed, you may want to look at the document routing application available within the B2BE web portal product.

The document routing application allows you to define by vendor or client how they receive the document, in what format and who is copied or blind copied. This is a highly powerful tool where documents may need to be sent in different ways, formats and to different recipients.

This enables your organisation to manage the complexities outside your system and make changes with a couple of clicks.

Online document availability
All documents sent using the B2BE email gateway are indexed so they are available online for retrieval in a PDF format, via the B2BE Customer Centre or your own branded web portal environment.

Unique sender addressing
Error messages from unsuccessful emails can automatically be sent back to your nominated email account. B2BE does this by sending emails from your nominated email address, ensuring the address is white listed.

Sender specified email formatting
A flexible approach to emailing where all related documents can be batched into a single email or sent as individual emails. They can be sent as PDF attachments or embedded. The way they are sent can be based on the document type or the recipient. The solution is completely flexible.

Key Benefits

100% document distribution
Enable 100% automated document distribution for a particular document set or type for non-electronic documents.

Automate processes
Eliminate costly and repetitive document handling processes and put resources into more pro-active activities.

High volume documents
Ideal for any document type but particularly suited to high volume documents such as client invoices, statements, supplier purchase orders and remittance advices.

Plug and play connectivity
B2BE’s email gateway can be combined with other B2BE document outsourcing solutions to produce a powerful document distribution suite. When you’re already using B2BE’s EDI solution adding the same document type used in EDI to be sent via email is very simple.

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Email Workflow

Why us?

Great Products

Great range of interoperable e-based products to help your organisation remove manual processes.

Integrated Solutions

Configurable plug and play solutions to automate you’re supply chain and business processes.

Experience

A great team with a broad range of industry based experience your organisation can leverage from.

Passion

Passion is crucial in our people. They believe in our company and what we offer to our clients.

Competitive Pricing

Competitive pricing so your organisation can achieve lower costs and better return on investment.

Great Support

B2BE pride ourselves for our support levels during implementation, delivery and for your on-going needs.

More Information

CASE STUDIES

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British General

BG Electrical is an integral part of the Luceco plc group of companies and together they provide a “One Stop Shop” for lighting and electrical accessories. With over 70 years of experience in the manufacture and distribution of electrical accessories BG has gained an enviable reputation.

Irrigear

Irrigear provides customers with complete product, service and solutions support in critical areas of irrigation, pumping, water and fluid management, conservation, handling and sustainability.

MM Electrical Merchandising

MMEM is the trade wholesale distribution business, with over 250 branch locations across Australia, specialising in a one stop sourcing and supply solution within the electrical, communications and data, solar, lighting and associated electrical component products.

Nexans Olex

Nexans Olex is an Australian manufacturer of electrical cables with more than 75 years of experience servicing the Australian markets in the building & construction, infrastructure, energy resources, renewable energy and electricity supply industries.

Rexel UK

Rexel UK’s 350+ branch network makes Rexel accessible nationwide. The strength of our supply chain and unique logistics operation daily provides unrivalled availability, and a consistent and reliable service that makes us the trusted and preferred supplier to our customer base.

Tayto Group

Tayto is Ireland’s favourite crisps and snacks brand and continues to hold the number 1 position in the marketplace. Tayto is iconic at home in Ireland but Tayto has also been providing a taste of home to many of the Irish diaspora for many years.

Visy Industries

Visy is a leading, privately owned packaging and resource recovery company, with more than 120 sites across Australia, New Zealand and Thailand and trading offices across Asia, Europe and the USA.

Warehouse Group

The Warehouse Ltd is one of New Zealand’s largest retailers, known and loved for its wide range of products from clothing, entertainment, technology and music to sports, gardening and grocery and office products.

Whitcoulls

Whitcoulls Group are best known in the publishing and news markets for its Whitcoulls and Angus and Robertson bookstores in New Zealand and Australia Whitcoulls also operates WH Smith in New Zealand.

Woolworths

In 2005 Woolworths became a significant FMCG retailer in New Zealand through the acquisition of Countdown and a number of other local brands. Countdown is New Zealand’s leading supermarket brand, serving more than 2.5 million customers every week.

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Web portal

The B2BE web portal is an online hosted environment that provides access to a range of B2BE’s supply chain applications, modules, documents and data which is highly customisable and configurable to enable you to collaboratively interact with your trading partners, on either the buy or sell sides of your organisation in one place!

Workflow

B2BE’s procurement, accounts payable, document management and accounts receivable products have several dedicated plug and play workflow solutions all designed to manage the input, throughput and output of business documents and data online between you, your trading partners and the B2BE solutions.

PRODUCT DATA SHEET

Download Product Data Sheet

If you want to download more information about this product click here for the product data sheet. Alternatively, if you want to discuss the product further or want a demo please fill in the contact form below and we’ll be in touch.

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