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Product Overview
Whether you want to use the B2BE email gateway as a standalone email solution or combine it with other B2BE products the B2BE’s email gateway is a flexible way to send documents to trading partners, who are unable or don’t want to receive electronic (EDI) documents or to fully automate your document distribution processes.
B2BE will take your documents in a defined electronic format, which may emulate your EDI data file, if your organisation uses B2BE’s EDI products, format the data with the relevant document overlay and sends it to the nominated email address.
B2BE can take the email address from the data or the email addresses can be housed in the B2BE environment and cross referenced when the document is sent.
Key Features
Automate document transmission
With B2BE’s email gateway you send electronic data automatically from your system to B2BE and B2BE will manage the overlays and formatting of the documents, automate the transmission via email and give you access to the documents online.
Any document type
B2BE can handle the transmission of any document type via email. Which documents types go via the email gateway is only limited to what will give your organisation the most efficiency gains.
Intelligent document routing
If you would like to manage, or have greater control over how documents are emailed, you may want to look at the document routing application available within the B2BE web portal product.
The document routing application allows you to define by vendor or client how they receive the document, in what format and who is copied or blind copied. This is a highly powerful tool where documents may need to be sent in different ways, formats and to different recipients.
This enables your organisation to manage the complexities outside your system and make changes with a couple of clicks.
Online document availability
All documents sent using the B2BE email gateway are indexed so they are available online for retrieval in a PDF format, via the B2BE Customer Centre or your own branded web portal environment.
Unique sender addressing
Error messages from unsuccessful emails can automatically be sent back to your nominated email account. B2BE does this by sending emails from your nominated email address, ensuring the address is white listed.
Sender specified email formatting
A flexible approach to emailing where all related documents can be batched into a single email or sent as individual emails. They can be sent as PDF attachments or embedded. The way they are sent can be based on the document type or the recipient. The solution is completely flexible.
Key Benefits
100% document distribution
Enable 100% automated document distribution for a particular document set or type for non-electronic documents.
Automate processes
Eliminate costly and repetitive document handling processes and put resources into more pro-active activities.
High volume documents
Ideal for any document type but particularly suited to high volume documents such as client invoices, statements, supplier purchase orders and remittance advices.
Plug and play connectivity
B2BE’s email gateway can be combined with other B2BE document outsourcing solutions to produce a powerful document distribution suite. When you’re already using B2BE’s EDI solution adding the same document type used in EDI to be sent via email is very simple.
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