Document Digitization with B2BE
Easily digitize paper documents, such as invoices from suppliers. Streamline an entire process to be electronic.
Product Overview
Digitize Documents
B2BE’s document digitization product can convert manual documents (received in hard copy, fax or e-mailed) into EDI files for automatic uploading into your business system.
Turnkey Process
The digitization process allows for many records to be validated and enriched and can also incorporate data from other documents such as purchase orders.
Key Features
Document Collection
Documents can be collected from designated locations prior to scanning or forwarded to a defined mailbox or location for pick-up.
Document Preparation
The documents are prepared for scanning, removed from envelopes, removal of staples, and collated by document type.
Document Validation
Once scanned and loaded into the digitization environment, data is captured based on the requirements associated with the document and validated against a set of business or process rules.
Document Workflow
Validation failures allow a document to be manually managed for re-processing, or shared back to the initiator for rectification and re-sending.
Full Audit Trails
All documents have a full audit trail from document receipt, through processing, and finally transmission as an electronic file into your business environment. The audit trails are available online and are linked to the documents.
Online Document Access
All documents managed through the digitization process are indexed so they are made available online for retrieval and viewing in an easy to manage PDF format.
User Roles & Permissions
All documents are indexed based on the retrieval requirements. and access is based on a user’s permissions and access levels so sensitive documents are not shared with the wrong staff or trading partners.
Key Benefits
100% Electronic Document Receipt
Receive 100% of your supplier’s invoices electronically, with no human intervention. Easily combined with B2BE’s EDI products.
Automate Processes
Improve document processes through additional automated workflows and routing by automatically loading digitized documents into your business system.
Improve Throughput
Improve document processing and throughput times so functions like accounts payable can focus on value add and proactive areas.
Improve Visibility
Increase document visibility across your business. Once documents are digitized through B2BE’s online tools, they can be shared where necessary.
Remove Hard Copy Document Storage
Remove the need for hard copy document storage and retrieval as all documents are available online and can be downloaded in seconds.
Download Product Data Sheets
Document Digitization
Document Digitization
Learn More About Document Digitization First Steps
Trusted Worldwide
Integrated
Solutions
Configurable plug-and-play solutions to automate your supply chain and business processes.
20+ Years of
Experience
A great team with a broad range of industry-based experience your organization can leverage from.
Competitive
Pricing
Competitive pricing so your organization can achieve lower costs and better return on investment.
Fantastic
Support
Amazing support during implementation, delivery, and for your on-going needs.
Trusted by over 5,500 customers
Client Testimonials
“The Warehouse Ltd. has improved
Order accuracy through the
elimination of keying errors. The
Web Portal has reduced costs
creating and processing Invoices,
both for TWL and for our
suppliers.
”If our clients can produce a file
in any format and get it to B2BE
they’ll build the translation maps
and transfer it to our format. That
works in reverse with our
invoicing. Some ERP systems
autofax so we get them to
produce a file which is sent by
email to B2BE who convert it for
us
“The uptake from suppliers has
been extremely positive with
less than one percent not
wanting to progress this. Under
the old model 99 percent of all
orders were confirmed by faxing.
Long-term, the portal will
remove this tedious step which
increases the work efficiency of
the purchasing team.”
“ B2BE really offered a service that was a world
leader. It helped to drive down the costs per
transaction, from several dollars down to 40 cents
or less, and on top of that, adding value in terms of
allowing organizations to easily connect with us
“At one time we faxed thousands of Purchase
Orders a day, and just cutting back on all that paper has been an immediate benefit. Somebody had to pick up all those faxes, and they got lost or the data wasn’t entered correctly.
“The fact that we can give the problem as a whole to
B2BE and then leave them to sort it out for
themselves has been very helpful to us. A single
PO might be going between several servers in
Australia and New Zealand, but I don’t want to
know about that. I just want to know that the order
has been fulfilled and B2BE takes care of that.”
