Document Archiving Online with B2BE
Store all of your organizations electronic and hard copy documents online, available through a secure online portal.
Product Overview
Online Portal
B2BE’s document archiving allows organizations to manage their electronic and paper-based documents in a highly flexible online portal.
Document Archiving
Electronic documents can automatically be archived as part of the transmission process between your organization and your trading partners, customers, or suppliers.
Document Sharing
Allow access by third parties, such as customers, suppliers, debt collection agencies, branches or stores, or any other party to the document.
Key Features
Any Document Type
Store any document type online, including sales orders, invoices, statements, remittance advice, etc.
Standardized Storage
All hard copy documents are scanned and saved as PDF files, making the files easy to access, print, save, and email. EDI based documents, too.
Online Access & Download
Archived documents can be retrieved through a secure online interface using the search functionality to search for the unique identifier or other document variables. Documents can then be downloaded locally (individually or batched) and can be emailed.
Workflow
Archived documents can be combined with B2BE’s workflow solutions as part of the upload and storage process. For example, invoices may need approval and GL coding before they’re processed and archived. Workflows can also be customized to your needs, so you can process documents online, quickly, and efficiently.
Document Digitization
If documents in the B2BE archiving solution need keying into your accounting or business system, B2BE’s document digitization converts documents (such as supplier Invoices) to electronic files. These files can be automatically uploaded into your system without re-keying and automatically archived.
Key Benefits
Stop Storing Paper
Processed paper documents are difficult to manage. The B2BE archive solution ensures you have all your important business documents online and they’re easy to retrieve. No need to store old documents in dusty boxes.
Faster Document Retrieval
When you need an old document, you can retrieve it, quickly and easily.
Secure Document Storage
Document storage is highly secure. You can make a document widely available or you can restrict its access. You can give suppliers or customers access to their documents.
Plug and Play Connectivity
The archiving solution is designed to plug and play with all B2BE’s products and solutions so you can store documents for any length of time, given business requirements or tax purposes.
Download Product Data Sheets
Document Archiving
Trusted Worldwide
Integrated
Solutions
Configurable plug-and-play solutions to automate your supply chain and business processes.
20+ Years of
Experience
A great team with a broad range of industry-based experience your organization can leverage from.
Competitive
Pricing
Competitive pricing so your organization can achieve lower costs and better return on investment.
Fantastic
Support
Amazing support during implementation, delivery, and for your on-going needs.
Trusted by over 5,500 customers
Client Testimonials
“The Warehouse Ltd. has improved
Order accuracy through the
elimination of keying errors. The
Web Portal has reduced costs
creating and processing Invoices,
both for TWL and for our
suppliers.
”If our clients can produce a file
in any format and get it to B2BE
they’ll build the translation maps
and transfer it to our format. That
works in reverse with our
invoicing. Some ERP systems
autofax so we get them to
produce a file which is sent by
email to B2BE who convert it for
us
“The uptake from suppliers has
been extremely positive with
less than one percent not
wanting to progress this. Under
the old model 99 percent of all
orders were confirmed by faxing.
Long-term, the portal will
remove this tedious step which
increases the work efficiency of
the purchasing team.”
“ B2BE really offered a service that was a world
leader. It helped to drive down the costs per
transaction, from several dollars down to 40 cents
or less, and on top of that, adding value in terms of
allowing organizations to easily connect with us
“At one time we faxed thousands of Purchase
Orders a day, and just cutting back on all that paper has been an immediate benefit. Somebody had to pick up all those faxes, and they got lost or the data wasn’t entered correctly.
“The fact that we can give the problem as a whole to
B2BE and then leave them to sort it out for
themselves has been very helpful to us. A single
PO might be going between several servers in
Australia and New Zealand, but I don’t want to
know about that. I just want to know that the order
has been fulfilled and B2BE takes care of that.”
