DOCUMENT DIGITIZATION
CASE STUDIES

Irrigear Case Study
Irrigear Case Study
“I am astonished just how accurate DDP is. I ran a series of tests on its accuracy in the first month and it is reconciling our monthly supplier Invoices correctly, to the last cent.” Simon Treptow, GM Irrigear.
Read the full Document Digitisation case study here

Rexel UK Case Study
Rexel UK Case Study
Rexel centralised AP processing through the electronic receipt of 100% supplier Invoices and Credit Claim…
Read the full Document Digitisation case study here

Visy Case Study
Visy Case Study
Visy got 35,000 hardcopy PO, Invoices & statements from over 10,000 vendors and partners (post, fax or email attachment)…
Read the full Document Digitisation case study here

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DOCUMENT DIGITIZATION

Document Digitization

You may trade with partners who can’t transmit documents or data electronically (EDI).

B2BE’s Document Digitization, can convert manual documents (received in print, fax or e-mail) into EDI files for automatic uploading into your business system(s).


Document Digitization Video (2:56)

HOW IT WORKS

Document Digitization

Key Features

  • Document collection and preparation
    Documents can be collected from designated locations prior to scanning or forwarded to a defined mailbox or location for pick-up. The documents are then prepared for scanning, removed from envelopes, removal of staples and collated by document type.

    This means your organisation doesn’t even need to manage the paper if you don’t want to and the documents can be digitized and received by your organisation electronically removing a number of manual steps and processes.

  • Document validation and workflow
    Once the documents have been scanned and loaded into the digitization environment data is captured based on the requirements associated with the document and validated against a set of business or process rules.

    Validation failures allows documents to be manually managed for re-processing or in some circumstances shared back to the initiator for rectification and re-sending.

    All documents are indexed based on the defined indexing criterion and document need and the images of the hard copy documents are made available online.

  • Fully audit trails
    All documents within the B2BE digitization environment have a full audit trail from document receipt through processing and finally transmission as an electronic file into your businesses environment.

    Audit trails are available online and are linked to the documents.

  • Online document access and availability
    All documents managed through the digitization process are indexed so they’re made available online for retrieval and viewing in an easy to manage PDF format.

    All documents are indexed based on the retrieval requirements and access is based on a user’s permissions and access levels so sensitive documents are now shared with the wrong staff or trading partners.

Key Benefits

  • Receive 100% of your supplier Invoices electronically, with no human intervention
  • Improve document processing times
  • Manage cash flow better when processing supplier Invoices
  • Put resources into more pro-active activities
  • No need for hard copy document storage and retrieval
  • Improve document processes through additional automated workflows and routing
  • Automatically load documents into your business system

Contact us for more information