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Document Archiving

B2BE Document Archiving solution offers businesses a highly flexible solution to manage their paper based documents online.

Documents are scanned, uploaded and indexed so they are made available online and access is provided through a secure permissions based login so you can allow employees to see all the documents or only some. You may even elect to allow access by third parties such as customers or suppliers if the documents relate to them?



How It Works

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Document Archiving

Key Features


  • Any Document Type

    The B2BE Archive solution enables you to store online any document type, from Sales Orders through to Statements and Remittance Advices. Each document is uniquely identified and indexed based on it's unique identifier, Sales Order number for example so searching and retrieval is simple and quick


  • Standardised Document Storage Format

    All documents housed online are scanned and saved as a PDF files which enables easy use and means they can be printed or saved and attached to emails easily.


  • Download and Distribution

    Archived documents can once retrieved through the pre-defined search interface can be downloaded locally (batched or as a single document) or if you need to send them to a colleague they can be emailed easily.


  • Workflow

    The B2BE Archive solution enables you to tailor workflow requirements as part of the upload and storage process. All workflows are customised to your unique requirements so you are able to process documents more efficiently and faster online.


  • Document Digitization

    Some documents housed within the B2BE Archiving solution may have, or may require keying into your Accounting or business system. B2BE can also provide a Document Digitization process so documents such as supplier Invoices are converted to electronic based files for automatic upload into your system, no re-keying!


Key Benefits


  • Remove the Requirement to Store Paper

    Paper is both cumbersome and difficult to manage once a document has been processed. The B2BE Archive solution ensures you retain a paper trail in an electronic format thus removing any need to store old documents in dusty boxes.


  • Faster Document Retrieval

    As part of the scanning and Archiving process information can be stored based on your organisations requirements so when it comes time to refer to an historical document you can retrieve it through a number of search criterion quickly and easily.


  • Secure Document Storage

    Document storage is highly secure and you are able to configure documents so they can be accessed by only certain employees or you can make documents widely available. You can even provide your suppliers and customer's access if you chose to.


For more information click here


Document Archiving