DIGITIZATION

Product Overview

You may trade with partners who can’t transmit documents or data electronically (EDI). B2BE’s document digitization product can convert manual documents (received in hard copy, fax or e-mailed) into EDI files for automatic uploading into your business system.

The digitization process allows for many records to be validated and enriched as part of the process and can also incorporate data from other documents such as purchase orders if this helps to process a document within your environment.

The digitization process also guarantees 99.9% data accuracy rates so this ensures you receive accurate data and an exact representation of the document’s content.

Key Features

Document collection and preparation
Documents can be collected from designated locations prior to scanning or forwarded to a defined mailbox or location for pick-up. The documents are then prepared for scanning, removed from envelopes, removal of staples and collated by document type.

This means your organisation doesn’t even need to manage the paper if you don’t want to and the documents can be digitized and received by your organisation electronically removing several manual steps within a process.

Document validation and workflow
Once the documents have been scanned and loaded into the digitization environment data is captured based on the requirements associated with the document and validated against a set of business or process rules.

Validation failures allows a document to be manually managed for re-processing or in some circumstances shared back to the initiator for rectification and re-sending.

All documents are indexed based on the defined indexing criterion and document type and the PDF images of the hard copy documents are made available online.

Fully audit trails
All documents within the B2BE digitization environment have a full audit trail from document receipt through processing and finally transmission as an electronic file into your businesses environment. Audit trails are available online and are linked to the documents.

Online document access and availability
All documents managed through the digitization process are indexed so they’re made available online for retrieval and viewing in an easy to manage PDF format.

All documents are indexed based on the retrieval requirements and access is based on a user’s permissions and access levels so sensitive documents are not shared with the wrong staff or trading partners.

Key Benefits

100% electronic document receipt
Receive 100% of your supplier’s invoices electronically, with no human intervention. Easily combined with B2BE’s EDI products.

Automate processes
Improve document processes through additional automated workflows and routing by automatically loading digitized documents into your business system.

Improve throughput
Improve document processing and throughput times so functions like accounts payable can focus on value add and pro-active areas.

Improve visibility
Increase document visibility across your business once documents are digitized through B2BE’s online tools so they can be shared more widely where necessary.

Remove hard copy document storage
Remove the need for hard copy document storage and retrieval as all documents are available online and can be downloaded in seconds.

Why us?

Great Products

Great range of interoperable e-based products to help your organisation remove manual processes.

Integrated Solutions

Configurable plug and play solutions to automate you’re supply chain and business processes.

Experience

A great team with a broad range of industry based experience your organisation can leverage from.

Passion

Passion is crucial in our people. They believe in our company and what we offer to our clients.

Competitive Pricing

Competitive pricing so your organisation can achieve lower costs and better return on investment.

Great Support

B2BE pride ourselves for our support levels during implementation, delivery and for your on-going needs.

More Information

CASE STUDIES

British General

BG Electrical is an integral part of the Luceco plc group of companies and together they provide a “One Stop Shop” for lighting and electrical accessories. With over 70 years of experience in the manufacture and distribution of electrical accessories BG has gained an enviable reputation.

Irrigear

Irrigear provides customers with complete product, service and solutions support in critical areas of irrigation, pumping, water and fluid management, conservation, handling and sustainability.

MM Electrical Merchandising

MMEM is the trade wholesale distribution business, with over 250 branch locations across Australia, specialising in a one stop sourcing and supply solution within the electrical, communications and data, solar, lighting and associated electrical component products.

Nexans Olex

Nexans Olex is an Australian manufacturer of electrical cables with more than 75 years of experience servicing the Australian markets in the building & construction, infrastructure, energy resources, renewable energy and electricity supply industries.

Rexel UK

Rexel UK’s 350+ branch network makes Rexel accessible nationwide. The strength of our supply chain and unique logistics operation daily provides unrivalled availability, and a consistent and reliable service that makes us the trusted and preferred supplier to our customer base.

Tayto Group

Tayto is Ireland’s favourite crisps and snacks brand and continues to hold the number 1 position in the marketplace. Tayto is iconic at home in Ireland but Tayto has also been providing a taste of home to many of the Irish diaspora for many years.

Visy Industries

Visy is a leading, privately owned packaging and resource recovery company, with more than 120 sites across Australia, New Zealand and Thailand and trading offices across Asia, Europe and the USA.

Warehouse Group

The Warehouse Ltd is one of New Zealand’s largest retailers, known and loved for its wide range of products from clothing, entertainment, technology and music to sports, gardening and grocery and office products.

Whitcoulls

Whitcoulls Group are best known in the publishing and news markets for its Whitcoulls and Angus and Robertson bookstores in New Zealand and Australia Whitcoulls also operates WH Smith in New Zealand.

Woolworths

In 2005 Woolworths became a significant FMCG retailer in New Zealand through the acquisition of Countdown and a number of other local brands. Countdown is New Zealand’s leading supermarket brand, serving more than 2.5 million customers every week.

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