DOCUMENT ARCHIVING

Product Overview

B2BE’s document archiving allows organisations to manage their electronic and paper based documents in a highly flexible online system and all in one place, not in multiple systems or environments.

Electronic documents can automatically be archived as part of the transmission process between your organisation and your trading partners, customers or suppliers. Hard copy documents are scanned, uploaded and indexed into the same environment. Documents are available online via a secure, permissions based, B2BE hosted web portal. You can allow employees to see all the documents or only some. You can allow access by third parties, such as customers, suppliers, debt collection agencies, branches or stores or any other party to the document.

Key Features

Any document type
Store any document type online, including sales orders, invoices, statements, remittance advices etc. Search and retrieval is quick and simple because each document is uniquely identified and indexed based on its unique identifier (e.g. Sales order or invoice number).

Standardised document storage
All hard copy documents are scanned and saved as PDF files, making them easy to access, print, save and email. Likewise, electronic documents, EDI based documents, can be displayed in PDF as well (as well as their electronic versions).

Online access and download
Archived documents can be retrieved through a secure online interface using search functionality to search for the unique identifier or other document variables. Documents can be downloaded locally (individually or batched) and can be emailed.

Workflow
Archived documents can be combined with B2BE’s workflow solutions as part of the upload and storage process. For example, invoices may need approval and GL coding before they’re processed and archived. Workflows can also be customised to your needs, so you can process documents online, quickly and efficiently.

Document digitization
If documents in the B2BE archiving solution need keying into your accounting or business system, B2BE’s document digitization converts documents (such as supplier Invoices) to electronic files. These files can be automatically uploaded into your system without re-keying and automatically archived removing most human intervention.

Key Benefits

Stop storing paper
Processed paper documents are difficult to manage. The B2BE archive solution ensures you have all your important business documents online and they’re easy to retrieve. No need to store old documents in dusty boxes.

Faster document retrieval
When you need an old document, you can retrieve it, quickly and easily, through a secure online environment.

Secure document storage
Document storage is highly secure. You can make a document widely available or you can restrict its access. If you want, you can give suppliers or customers, access to their documents. Your organisation manages who has access to which document.

Plug and play connectivity

The archiving solution is designed to plug and play with all B2BE’s products and solutions so you can store documents for any length of time. Each document type can be stored for different lengths of time which may relate to business requirements or tax requirements, for invoices, for example.

WHY US?

Great Products

Great range of interoperable e-based products to help your organisation remove manual processes.

Integrated Solutions

Configurable plug and play solutions to automate you’re supply chain and business processes.

Experience

A great team with a broad range of industry based experience your organisation can leverage from.

Passion

Passion is crucial in our people. They believe in our company and what we offer to our clients.

Competitive Pricing

Competitive pricing so your organisation can achieve lower costs and better return on investment.

Great Support

B2BE pride ourselves for our support levels during implementation, delivery and for your on-going needs.

More Information

CASE STUDIES

British General

BG Electrical is an integral part of the Luceco plc group of companies and together they provide a “One Stop Shop” for lighting and electrical accessories. With over 70 years of experience in the manufacture and distribution of electrical accessories BG has gained an enviable reputation.

Irrigear

Irrigear provides customers with complete product, service and solutions support in critical areas of irrigation, pumping, water and fluid management, conservation, handling and sustainability.

MM Electrical Merchandising

MMEM is the trade wholesale distribution business, with over 250 branch locations across Australia, specialising in a one stop sourcing and supply solution within the electrical, communications and data, solar, lighting and associated electrical component products.

Nexans Olex

Nexans Olex is an Australian manufacturer of electrical cables with more than 75 years of experience servicing the Australian markets in the building & construction, infrastructure, energy resources, renewable energy and electricity supply industries.

Rexel UK

Rexel UK’s 350+ branch network makes Rexel accessible nationwide. The strength of our supply chain and unique logistics operation daily provides unrivalled availability, and a consistent and reliable service that makes us the trusted and preferred supplier to our customer base.

Tayto Group

Tayto is Ireland’s favourite crisps and snacks brand and continues to hold the number 1 position in the marketplace. Tayto is iconic at home in Ireland but Tayto has also been providing a taste of home to many of the Irish diaspora for many years.

Visy Industries

Visy is a leading, privately owned packaging and resource recovery company, with more than 120 sites across Australia, New Zealand and Thailand and trading offices across Asia, Europe and the USA.

Warehouse Group

The Warehouse Ltd is one of New Zealand’s largest retailers, known and loved for its wide range of products from clothing, entertainment, technology and music to sports, gardening and grocery and office products.

Whitcoulls

Whitcoulls Group are best known in the publishing and news markets for its Whitcoulls and Angus and Robertson bookstores in New Zealand and Australia Whitcoulls also operates WH Smith in New Zealand.

Woolworths

In 2005 Woolworths became a significant FMCG retailer in New Zealand through the acquisition of Countdown and a number of other local brands. Countdown is New Zealand’s leading supermarket brand, serving more than 2.5 million customers every week.

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